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Bags Manufacturer Material Management

Strict material management SOP in the process of bags production can improve efficiency and ensure the quality of bags production.

  1. Material purchase basis

(1) The salesman of the business department shall decompose the material factory and prepare the material budget table according to the samples provided or confirmed by the customer.

(2) For the cloth in the material budget table, the calculated size of blanking shall be provided for verification.

(3) The material name/model corresponding to the material budget table shall be in accordance with the specification, and material samples shall be provided if necessary.

(4) The material budget table shall be reviewed by the professional reviewer as the basis for procurement.

(5) After the material budget table is reviewed, the business supervisor shall fill in the unit price and submit it to the general manager’s office for filing.

(6) For the purchase of sporadic materials required for production, the production department or workshop shall fill in the purchase application form, which shall be reviewed by the factory director.

2 material procurement contract

(1) After receiving the sales contract schedule review form and material budget form, the procurement department will search for qualified suppliers and conduct market research, compare delivery date, unit price, and other important items, and select corresponding suppliers.

(2) The procurement department shall negotiate contract elements with suppliers according to the material category, prepare procurement contracts and submit them to the general manager’s office for approval.

(3) After the procurement contract is signed and issued by the general manager office, the procurement sponsor shall print and distribute the procurement contract and material list to the corresponding departments:

(4) When the purchased materials arrive at the warehouse, they shall be placed in the designated “inspection waiting area” and the quality control department shall be notified for incoming inspection. And inform the procurement team and production department.

(5) The warehouse keeper shall conduct warehousing point inspection, compare and check with the “delivery list” provided by the supplier and customer with the purchase contract, and check and confirm the physical packaging labels one by one.

(6) If the “three” of the purchase contract, accompanying bill and physical object are printed correctly, the warehouse in the bill can be directly issued and signed and confirmed with the deliveryman“ “Discrepancy” appears in the “three” printing. If only the quantity is inconsistent, it can be warehoused according to the actual filling form.

(7) If the supplier sends wrong materials or major quality defects, it is necessary to immediately notify the purchaser to contact the supplier for handling or reject the return.

(8) The warehouse keeper shall carefully fill in the “material receipt”, carefully review the relevant elements (such as name, specification, and model, quantity, unit price, arrival time, etc.), and the handwriting shall be clear. The data involved shall not be altered without authorization. Four copies of the receipt form shall be sent to the supplier, the finance department, the general manager’s office, and the warehouse respectively.

(9) After the materials are warehoused, they shall be recorded on the same day and the number of the warehoused sheet shall be marked.

(10) The warehouse keeper shall keep the account books and relevant original tickets as the accounting basis and filing.

  1. Workshop production material issue

(1) The “production notice” issued by the production department shall be used as the basis for material preparation and issuance in the warehouse.

(2) When issuing materials, the warehouse keeper shall fill in the “picking list” according to the production progress of the workshop and the “production notice”, indicating clearly the order contract number, material name, specification and model, delivery time, delivery quantity and other elements. The material name and specification shall correspond to the purchase contract.

(3) If the cumulative quantity of materials delivered from the warehouse does not exceed the quota quantity in the “production notice”, the warehouse keeper and the workshop reclaimer shall directly handle the delivery handover, and the workshop reclaimer shall sign on the “material requisition”.

(4) After the material requisition of the workshop reaches the quota quantity of the “production notice”, it needs to be “replenished”, which shall be declared by the workshop director, and the warehouse keeper shall fill in the “material requisition”, mark “replenishment” on the requisition, submit it to the workshop director (or Material Requisition) for approval, and go to the warehouse for replenishment. After the order is completed, the warehouse keeper shall summarize the replenishment “picking list” of the order and submit it to the factory director for treatment.

(5) “Picking warehouse” is in triplicate, one for warehouse (stub), one for a workshop, and one for finance.

(6) The warehouse keeper must log in the account on the same day when the workshop picks up the materials and leaves the warehouse.

  1. Workshop finished product transfer inspection

(1) The production workshop shall complete the daily quota finished product output plan issued by the production department and transfer it to the inspection and packaging workshop in time according to batches.

(2) The finished products in the production workshop shall be transferred by the material collector and handed over to the designated personnel in the inspection and packaging workshop. The production workshop and the inspection and packaging workshop shall hold one copy of the finished product transfer registration form, which shall be mutually verified.

(3) The inspection and packaging workshop shall comprehensively inspect the finished products submitted by the workshop for inspection, eliminate the defective products, mark the position of the nonconforming items as the basis for workshop rework, and make statistics on the total number of nonconforming products and rework processes. Generally, the reworked nonconforming products shall be handed over to the workshop material collector when the batch inspection is completed and a new batch is received from the workshop.

(4) For the handover of reworked nonconforming products, the quality control department shall establish a “handover record of workshop reworked nonconforming products”, indicating the number of nonconforming products, the name, and quantity of rework process and other elements, which shall be signed and confirmed by both parties as the basis for workshop quality index assessment.

(5) The quantity of qualified finished products must meet the order quantity.

(6) The finished products must pass the full inspection before packing.

  1. Outsourcing material delivery

(1) The “outsourcing processing agreement” and “outsourcing production notice” issued by the production department shall be used as the basis for material preparation and issuance of the warehouse.

(2) When issuing materials to outsourcing factories, the warehouse keeper shall fill in the “delivery order” according to the “outsourcing production notice”, indicating clearly the outsourcing processing agreement number, material name, specification and model, delivery time, delivery quantity and other elements. The material name and specification shall correspond to the purchase contract.

(3) If the cumulative quantity of materials delivered from the warehouse does not exceed the quota quantity of the “outsourcing production notice”, the warehouse keeper and the picking clerk of the outsourcing factory shall directly handle the delivery handover and sign for receipt.

(4) After the outsourcing factory receives the materials and reaches the quota quantity in the “production notice”, it needs to “replenish the materials”. The director of the outsourcing factory shall report to the factory director, and the factory director shall notify the warehouse keeper to issue the materials. The warehouse keeper shall fill in the “delivery form”, mark “replenishment” on the form, submit it to the factory director for approval, and handle the handover and signing with the material collector or feeder of the outsourcing factory. After the order is completed, the warehouse keeper shall summarize the replenishment “picking list” of the order and submit it to the finance department for processing.

(5) The “ex-warehouse” is in quadruplicate, one for the warehouse (stub), the outsourcing factory, the finance department, and the guard. The guard shall submit the collected “ex-warehouse sheet” to the factory director for filing before 6 p.m.

(6) The warehouse keeper must log in to the account on the same day when the outsourced materials are issued and delivered.

  1. Warehousing of outsourced finished products or parts

(1) Outsourced finished products are directly received by the quality control group. For batch delivery by customers, the quality control team shall fill in the “finished product receipt” to record the handover. After the order is completed, it shall summarize and fill in the “material receipt” for settlement.

(2) Outsourced processing parts (such as silk screen printing, trademark, semi-finished products, etc.) are received by the material warehouse. The warehouse keeper fills in the “returned parts list” (attachment) to record the handover. After the order is completed, it is summarized and filled in the “material receipt” for settlement.

  1. Return and return defective materials

(1) The defective products screened and eliminated by the workshop in the production process shall be classified in time, and the “defective product return form” shall be filled in. If it is confirmed by the quality control inspection that the quality of the material factory itself is unqualified, it shall be returned to the warehouse; Materials and semi-finished products that need to be scrapped due to poor operation shall be sent to the quality inspection workshop for disposal after being signed by the factory director.

(2) In the production process, if the workshop finds that the unqualified rate of material quality or the defective rate of the reduced section has increased significantly, it shall immediately report to the factory director, who shall organize the review, timely feedback to the supplier, make up for the warehousing, and ensure that the order is executed on schedule.

(3) When returning goods to the supplier, the warehouse shall fill in the return list, which shall be signed by the quality control inspector and sent to the procurement group, which shall notify the supplier.

(4) For the return of nonconforming materials, the warehouse keeper shall issue a return “delivery note” and go through the handover procedures. The return “delivery note” shall be made in quadruplicate and sent to the supplier, the finance department, the general manager’s office, and the warehouse stub respectively.

  1. Delivery of finished products

(1) The delivery of finished products shall be coordinated by the inspection and packaging workshop and the business department.

(2) After the finished products are completed according to the order, the inspection and packaging workshop shall notify the business department, and the business department shall fill in the delivery list, which shall be signed and issued by the general manager office and notify the inspection and packaging workshop to deliver the goods.

(3) The inspection and packaging workshop fills in the “delivery order” according to the contents of the delivery list and organizes spot inspection and shipment.

(4) The package inspection workshop is responsible for contacting the short-distance automobile transportation, and the business department is responsible for contacting and implementing the long-distance transportation and export shipment.

The above is a complete sample management SOP. bags factories often produce according to this process.

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